Records and Documents Services

Our processing team will ready your documents for scanning by removing any staples, paperclips, and smoothing out creases that could disrupt the scanning process. We handle both On-site and Off-site Projects.

Your documents will be scanned using our high-resolution scanners, guaranteeing the best quality and readability for your digital copies. PaperStream is a robust capture software that integrates flawlessly with Fujitsu Scanners and PaperStream IP Drivers, suitable for both on-site and off-site projects.

Quality control is conducted on every scan to ensure that documents are accurately reproduced. Images that do not meet our high standards are rescanned. This applies to both on-site and off-site projects.

Indexing involves extracting key identifiers such as IDs, names, or invoice numbers from your documents using OCR technology and manual data entry, which enables text-search capabilities.

Upon completion of the scanning process, your digital files will be delivered through secure FTP, an encrypted thumb drive, or directly uploaded to your current document management system. Your original paper documents can either be returned to you in repackaged form or securely shredded.

Securely store your documents as digital files in the cloud at a fraction of the cost compared to paper storage.

Implement 24/7 monitoring, establish identity-based access controls, and utilize 64-bit encryption to safeguard sensitive information from unauthorized access. 

 Eliminate the time-consuming manual paper process and provide instant access to any document in your archive with just a few keystrokes.

Maintain multiple active copies of your documents in remote data centers to guarantee business continuity in case of a disaster.

Enhance the promptness and precision of responses to customer inquiries by accelerating the process of locating and retrieving information.

Minimize your storage space needs and declutter your office by converting physical documents to digital format.

Our services include both on-site and off-site document shredding to assist businesses in the secure disposal of their paper records. The shredding process we employ adheres to industry standards, guaranteeing the thorough destruction of confidential information.

Our electronic data backup services assist businesses in safeguarding their digital records against loss or damage. Utilizing secure, cloud-based storage, we guarantee that your data remains accessible and protected at all times.

Our records retention services assist businesses in adhering to legal and regulatory mandates. Our specialists are equipped to aid in the development of a retention schedule and the management of your records in alignment with it.

Our security consulting services assist businesses in identifying and mitigating vulnerabilities within their records management processes. We offer tailored recommendations and solutions to enhance your security stance.

Our disaster recovery services assist businesses in preparing for and rebounding from natural disasters, cyber-attacks, and other unforeseen incidents. We offer support in devising a strategy to reduce downtime and safeguard your data.

Our compliance monitoring services assist businesses in adhering to legal and regulatory standards concerning records management. We deliver consistent reports and updates to keep you informed and compliant.